Current Openings

Whether this is your first job out of college or you are a seasoned professional, you will have the opportunity to grow personally and professionally in our collaborative, driven, highly energetic environment. We believe in the power of transformative relationships for the girls we serve and the staff who work here. If you are willing to give and receive constructive feedback, are proactive, have a positive attitude and the desire to work in partnership with the community we serve, then join us!

 

We are committed to hiring staff who reflect the diversity of the communities we serve. Candidates of color encouraged to apply. If you are interested in working at a well-established, fast-paced and supportive organization committed to serving girls, please apply. You may submit your cover letter and resumé by clicking on the email link at the bottom of the position you are interested in, and attach your cover letter and resumé as a Word document or a PDF.

 

Open Positions


Development Specialist
Program Events Specialist
Coordinator of Site Based Mentoring
Match Support Specialist, Part-Time

 

 

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Development Specialist

Big Sister Boston is seeking a Development Specialist to support the Development Team. The Development Specialist is responsible for day to day gift processing, donor acknowledgement, and ongoing donor stewardship. This position plays a vital role in engaging new donors to the organization, retaining long time donors, and growing our annual revenue. Whether this is your first job out of college or you are a seasoned professional, you will have the opportunity to grow personally and professionally in our collaborative, driven, highly energetic environment. We believe in the power of transformative relationships for the girls we serve and the staff who work here. If you are willing to give and receive constructive feedback, are proactive, have a positive attitude and the desire to work in partnership with the community we serve, then join us!

Responsibilities:
 
Database maintenance and gift processing
  • Conduct regular maintenance of donor information system
  • Process donor contributions
  • Prepare accurate and appropriate donor acknowledgements
  • Prepare, make, and reconcile accurate bank deposits
  • Prepare and analyze reports from donor database
 
Support donor relations and solicitations for individual donors
  • Plan and implement cultivation, engagement, and stewardship events
  • Maintain a supply of tools and gifts that agency fund development staff and leadership can use in their stewardship of major gift donors
  • Support direct mail campaigns to donors, including major year-end appeal, and any unique direct mail or online giving strategies
  • Prepare and/or interpret reports on progress toward goals
 
Additional responsibilities include:
  • Provide support on Program related special events and match activities as needed
  • Act as a partner within Development  team, demonstrating a collaborative nature and collective ownership of overall team goals and objectives
 
Required qualifications:
  • Bachelor’s degree required
  • Two to three years of development experience or transferable skill
  • Accuracy and high level of attention to detail
  • Ability to manage multiple projects and work assignments
  • Team player
  • Self-starter
  • Excellent communication skills – oral and written
  • Ability to meet deadlines
  • Proficient using the latest versions of Microsoft Word, Excel, and mail merges
  • Experience with fundraising software particularly Abila Fundraising 50 preferred
  • Commitment to collaboration, transparency, and diversity
  • Demonstrated track record in creating organizational systems and project management
 
Reports to: Associate Director of Development
 
Big Sister Association of Greater Boston is committed to hiring staff who reflect the diversity of the communities we serve. Candidates of color, bilingual, and bicultural candidates are strongly encouraged to apply.  If you are interested in working at a well-established, fast-paced, and supportive organization committed to serving girls, please apply.
 
TO APPLY: Please send cover letter and resume with subject line “Development Specialist” to: hr@bigsister.org


Program Events Specialist

Big Sister Boston is seeking a Program Events Specialist to support the mission of Big Sister by executing strategies to engage institutions and individuals in events that strengthen the Big/Little Sister relationship and promotes the development of girls in a range of domains.  These include the arts; health and fitness; civic engagement and leadership; college and work preparation and Science, Technology, Engineering and Math (S.T.E.M.) The Program Events Specialist plans ongoing Big/Little Sister match activities, and four large-scale annual events. This position reports to the Director of Programs and is required to work some weekends and week evenings.

Responsibilities
  • Plans and implement 4 annual events for Big and Little Sisters. Manages  and plans smaller monthly events
  • Event planning includes management of  venue, event logistics, invitation and RSVP process, coordination of vendors,  placing follow-up calls to invitees, preparing collateral materials (i.e. nametags, registration lists) maintaining event records and data entry  
  • Manages expense tracking documentation
  • Stewards and manages relationships with vendors and in-kind donors for tickets, supplies, and services that provide opportunities for Little Sisters.
  • Solicits, coordinates and distributes donations of tickets and opportunities for Little Sisters in a tight timeframe.
  • Compiles and distributes monthly match activities and resources calendar to Big Sisters.
  • Supervises intern(s).
  • Serves as a liaison to designated planning committees, collaborating with volunteers to co-host matches at events and activities that take place throughout Greater Boston
  • Collects and maintains permission slips for participating Little Sisters
  • Uses agency database(s) to track and measure information for volunteers and event participants
  • Compiles reports based on data as required.
Qualifications
  • Bachelor’s degree
  • 1-2 years of experience in event planning Experience managing volunteers and soliciting donations
  • Superb organization skills with meticulous attention to detail
  • Ability to multi-task in deadline- driven situations, interpersonal, and communication skills
  • Provide an outstanding level of customer service and care to all event partners and volunteers
  • Proven success working in fast-paced, performance-driven environment
  • Skilled at providing customized direction, coaching, and customer service via phone, e-mail, and in person
  • Strong project management skills and ability to manage multiple projects simultaneously
  • Strong commitment to and understanding of issues relevant to girls and women
  • Ability to work a flexible schedule including Saturdays, and evenings during the week.
Reports to: Director of Programs
 
Big Sister is committed to hiring staff who reflect the diversity of the communities we serve. Candidates of color, bilingual and bicultural candidates are strongly encouraged to applyIf you are interested in working at a well-established, fast-paced and supportive organization committed to serving girls, please apply. 
 

TO APPLYPlease send cover letter and resume with subject line Program Events Specialist to hr@bigsister.org

Coordinator of Site-Based Mentoring

Big Sister Boston is seeking dynamic individuals to join our Site-Based Mentoring team.  The Site-Based Mentoring program is a one-to-one mentoring program which matches elementary school girls with adult women mentors.  As a Big Sister staff member you will contribute to a mentor-rich community in which every girl has access to the individual nurturing, guidance and support she needs to become a confident, competent and caring adult. 
 
The Coordinator of Site-Based Mentoring is responsible for conducting both Potential Little Sister and Potential Big Sister assessments and making thoughtful match decisions with the goal of creating long and strong match relationships.  The Coordinator will conduct assessments, manage caseload and make new match relationships.  The Coordinator is also responsible for conducting match introductions to launch new match relationships and providing case management support to match participants to ensure longer and stronger match relationships.  The Coordinator also is actively involved in training new staff, provides program oversight as needed, and independently manages a specialty area as determined with supervisor.
 
Essential Functions, Responsibilities, and Activities:
  • Conduct in-office or at worksite assessments of potential volunteer mentors. Conduct in-school assessments of potential mentees
  • Conduct assessments according to agency standards and meet monthly goals
  • Match potential volunteer mentors on caseload with potential mentees on wait list
    • Make thoughtful match decisions based on volunteer mentor and mentee preferences and other information gathered in interview
  • Maintain an assigned caseload of approximately 70 Site-Based matches
  • Contact volunteers, parents, and children according to agency standards based on length of match, in order to:
  • Provide on-going risk management and support to keep the match strong;
  • Discuss match activities, personal safety reminders, and accomplishments;
  • Assess and document individual training needs, information, and support needs for each match participant
  • Share information about agency activities, programs, and opportunities to donate
  • Maintain all administrative aspects of the matches including preparing, collecting and updating all forms, keeping accurate records, and updating the AIM database with relevant case information
  • Write and input comprehensive documentation regarding case management discussions within agency database according to BBBSA and agency timeframes and standards for every touch point with a match participant
  • Administer match surveys and annual outcome evaluations with parent, child and volunteer
  • Facilitate match introductions and match closures according to agency standards
  • Re-engage volunteers, children and parents as appropriate after match closure
  • Attend match activities as assigned, seeking opportunities to make meaningful in-person contacts with matches
  • Regularly visit school sites to provide on-site support and assure program quality standards
  • Promote positive relationships and ongoing collaboration with school personnel and community
  • Become familiar with community resources for client information/referral and sharing knowledge and information with staff members as appropriate
  • Attend and participate in all team, staff and program meetings
  • Participate in weekly supervision to share pertinent information and escalate issues as they arise
  • Assist with agency special events as requested
  • Assume active role in providing training to new Enrollment and Match Support staff
  • Provide direct supervision to part-time staff and interns as needed
  • Independently manage a specialty area as determined with direct supervisor, such as managing special programs and/or other departmental initiatives
  • Collaborate with Managers and Vice President of Programs and Recruitment on other departmental initiatives and provide program oversight in absence of Manager
  • Other duties as assigned by direct supervisor
 
 
 
Education, Experience, and Other Requirements:
  • Bachelor’s degree required and Master’s degree preferred in social or human sciences, such as social work, sociology or psychology
  • One year experience in a non-clinical case management environment preferred and within a role that required a heavy volume of phone work for extended periods of time
  • Access to a car strongly preferred
  • Intermediate proficiency with Microsoft Word, Outlook and Excel and keyboard skills
  • Prior experience working with a database helpful
  • Availability and flexibility to work weekday evenings and weekends on a regular basis, as well as travel to varying local venues
  • Flexibility to work with diverse populations
  • Bilingual English/Spanish fluency helpful, but not required
  • Sensitivity to and experience in working with girls and women

Reports to: Manager of Site-Based Mentoring

Big Sister is committed to hiring staff who reflect the diversity of the communities we serve. Candidates of color, bilingual and bicultural candidates are strongly encouraged to apply.  If you are interested in working at a well-established, fast-paced and supportive organization committed to serving girls, please apply. 
 
TO APPLYPlease send cover letter and resume with subject line Coordinator of Site-Based Mentoring to hr@bigsister.org
 
Match Support Specialist, Part-Time
Community Based Mentoring


Big Sister Boston is seeking a dynamic individual to join our Community-Based Mentoring team.  The Community-Based Mentoring program is a one-to-one mentoring program which matches girls, age 7-15, with adult women mentors.  As a Big Sister staff member you will contribute to a mentor-rich community in which every girl has access to the individual nurturing, guidance and support she needs to become a confident, competent and caring adult. 
 
The Part Time Match Support Specialist provides case management support to program participants to ensure longer and stronger relationships between Big Sister and Little Sister.  The Specialist also conducts introductory match meetings to launch new match relationships.
 
 
Responsibilities
 
  • Maintain an assigned caseload of approximately 45 Community-Based matches
  • Conduct regular phone and email check-ins with Big Sisters, Little Sisters, and families, in order to:
  • Provide on-going support related to match activities, child safety, child development, and match relationship development
  • Provide comprehensive documentation related to strength of match relationship and support needs for each match participant
  • Share information about community resources, agency activities, programs, and opportunities to donate
  • Conduct introductory match meetings at the Little Sister’s home
  • Facilitate positive closure for matches that are unable to continue meeting as part of the program
  • Re-engage Big Sisters, Little Sisters and families as appropriate after match closure
  • Conduct match surveys and annual outcome evaluations with Big and Little Sisters
  • Attend and lead match activities as assigned, seeking opportunities to make meaningful in-person contacts with matches
  • Attend and participate in monthly supervision meetings
  • Assist with a minimum of one agency special event each year
  • Other duties as assigned by direct supervisor
  • This position is part-time and will require a minimum of 15 hours per week, completed over the course of 3 or more work shifts, with the option to work remotely.
  • Presence at the Big Sister Association of Greater Boston office required at least weekly
  • Work completed remotely requires access to reliable internet and phone technology.
 
Qualifications:
  • Bachelor’s degree in a related field required
  • One year experience in a social service setting preferred
  • Access to a car strongly preferred; valid Driver’s License required
  • Intermediate proficiency with Microsoft Word, Outlook and Excel
  • Prior experience working with a database helpful
  • Availability and flexibility to work weekday evenings and/or weekends on a regular basis, as well as travel to varying locations
  • Sensitivity to and experience in working with culturally diverse populations
  • Proficiency in languages other than English preferred
  • Sensitivity to and experience in working with girls and women
  • Minimum of two years commitment to the job, preferred
 
Reports to: Manager of Match Support
 
Please send cover letter and resume with subject line Match Support Specialist, Part-Time to hr@bigsister.org
 
 
 

 

Disclaimer:  Although Big Sister has attempted to accurately and thoroughly describe these positions, Big Sister reserves the right to change the same, including changing, adding to or subtracting from the duties outlined, within the sole discretion of the organization, at any time, with or without advance notice.  This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position.  This job description is not an employment contract, implied or otherwise.  The employment relationship remains “at-will.”  The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities.