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Special Events Manager

Reports to: Vice President of Development  

Language Skills: Written and oral fluency in English

Start date: Immediately 

Location: Big Sister Association Offices, 20 Park Plaza, Boston, MA 

Compensation: This position offers a competitive salary starting at $68,598. Full-time, exempt position. Comprehensive benefits package including paid time off and health benefits. 

 


To Apply

Please send resume with subject line Special Events Manager to: hr@bigsister.org . Please attach your resumé as a Word document or a PDF. We will then send candidates a short questionnaire to complete and overview of our hiring process. Learn more about working at Big Sister by visiting our website here: https://www.bigsister.org/who-we-are/careers-internships/  

 

Big Sister Association of Greater Boston is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, sexual orientation, nationality, ability, age, gender identity or gender expression or any other characteristic protected by federal, state or local laws.


Big Sister Boston is seeking a detail-oriented, proactive individual who wants to play a key role in providing a meaningful experience to our supporters through fundraising and stewardship events. Events are a gateway for hundreds of individuals, corporations, and partners to be introduced to and celebrate the Big Sister community and mission. The Special Events Manager helps make that a reality, bringing our mission to life for current and potential supporters. 

Responsibilities include managing all aspects of event planning and execution, including achieving fundraising goals, volunteer leadership, vendor relationships, event budgets, and event day logistics. The Special Events Manager will work closely with the Vice President of Development to ensure that events are meeting their fundraising goals, and event attendees are provided with an excellent experience.   

This is a great opportunity for those eager to build relationships and work with a range of stakeholders in our community including board members and high profile civic and community leaders. The ideal candidate will have personal qualities of integrity, credibility, and commitment to the Big Sister mission – you have knowledge of fundraising principles and strategies, have experience in project management and delivering high-quality customer service, and demonstrated ability to successfully implement such strategies with your leadership of Big Sister’s events. 

Big Sister is committed to hiring staff who reflect the diversity of the communities we serve. Candidates of color, multilingual and multicultural candidates are strongly encouraged to apply. If you are interested in working at a well-established, dynamic and supportive organization committed to serving girls, please apply. 

Responsibilities:  

  • Support the growth of individual and corporate giving by managing all aspects of Big Sister Boston’s cultivation, solicitation and stewardship fundraising events, including:  
    • signature events, spring fashion show (Project Role Model) and fall gala (Big in Boston), 
    • cocktail and dinner parties, corporate convenings and other volunteer-hosted breakfasts and lunches, 
    • annual Car Raffle,  
    • other third-party events conducted by other dedicated volunteers. 
  • Effectively lead event planning meetings and manage volunteers, including Co-Chairs and committee members, who will encourage attendance and financial support, ensuring revenue goals for each event are met. 
  • Manage event timeline, run of show, and post-event strategy for each event. 
  • Manage vendor relationships, including negotiating terms and contracts and ensuring excellence in service delivery.  
  • Lead internal planning team, including Program staff, to ensure successful inclusion of Big Sister community in events. 
  • Work in collaboration with the Marketing team to design, promote and produce all events, including communication and collateral materials and an inspiring event program. 
  • Effectively lead event execution, including handling all logistics and managing volunteers, staff, and vendors. 
  • Work with staff on post-event cultivation plans for attendees and participate as needed in ongoing stewardship of donors. 
  • Manage database and data reporting responsibilities related to event invitations, tracking attendance, and providing updates. Conduct data analytics to analyze results and inform key decision-making to maximize attendance and financial results. 
  • Partner with department and Board leadership to ensure events align with organizational goals and plan for future improvements.  

Qualifications 

  • At least two years of experience in event management, project management or other transferable experience.  
  • At least one-year of experience as a team leader with demonstrated ability to lead a healthy and high performing team.  
  • Ability and appetite to take initiative and produce exceptional events.   
  • Detail-oriented, highly organized, and flexible; can effectively handle multiple, disparate tasks and prioritize.   
  • Excellent project management and organizational skills with ability to consistently meet deadlines and manage overlapping projects at the same time. 
  • Demonstrated ability to steward, motivate, and work with volunteers at all levels to meet strategic event goals. 
  • Written and oral communication skills that are effective with a diverse range of audiences including board members, volunteers, internal staff, donors, executives, and potential funding partners.  
  • Ability to effectively identify and utilize available resources to achieve goals.  
  • Excited about and effective in working autonomously and within a cross-functional team.  
  • Passion for and a proven track record of success in providing excellent, supportive customer service. 
  • Proficient with the latest versions of Microsoft Word, Excel, PowerPoint, and mail merges. 
  • Working knowledge of Salesforce or similar CRM database, Adobe Suite products and online events platforms (e.g. OneCause) preferred. 
  • Ability to support fundraising activities that occur on weekends, evenings, or early weekday mornings.